Remuneration: Basic salary
Benefits: RA contribution
Location: Cape Town, Woodstock, CBD
Education level: Matric
Job level: Junior/Mid
Type: Permanent
Company: Moving Tactics

Job description
Personal assistant

Prepare and attend finance and sale meetings
Minutes, memo’s and agendas of meetings
Ensuring alignment of company procedures – documentation
Book all travel arrangements for HOD (flights, storewell, car hire)
Schedule appraisals (February and August)
Ad-hoc duties which may pop up from time to time
Liaising with clients, suppliers and other staff on behalf of HOD
Delegating work to others in the absence of the HOD
Diary management (personal appointments)
Perform cost reconciliations on sales
Credit card reconciliation

Sales administration
Ensure HOD is prepared for meetings
Proofreading, editing and formatting of documentation
Filing of general business and confidential documentation
Manage client contracts (renewal dates and general filing)
Sales reporting and keeping sales boards up to date
Ensure all contracts are kept up to date online (Circuits Folder)
Ensuring hard copies of contacts are up to date
Ensuring all company documentation is up to date at any point in time (BBBEE, Letters of
Good standing, etc.)
Ensure circuits folder is up to date with all company(s) documentation
Book travel and accommodation for DSS team (CPT, JHB and DBN)

Public relations/website:

Setting up of monthly PR meetings
Liaise with all departments regards PR and Marketing content for articles, publications and website
Manage all articles strategies and approvals
Ensure website is up to date with the removal/adding of clients
Ensure PR credits are paid and contract renewed (yearly)
General office assistant
Co-ordinate stationary for DSS (business cards, letterheads, etc.)
Ensure logos are updated across all collateral
Assist with company events
Liaise with office manager re: operational admin

One – two years’ PR/marketing experience
One – two years’ PA experience
Advantageous – experience

Please forward your CV to – Should you not hear back within 2 weeks, your application has not been successful.